Legal

Agreements library

Every agreement this platform would run on — what it is for, who signs it, where it appears in the journey, and the clauses it contains. Related: Trust centre and rights & releases.

Illustrative only — not legal documents

These pages describe the structure, purpose and clause headings of agreements ShotlistX would put in front of counsel before launch. They are not executed agreements, they create no obligations, they have not been reviewed by a lawyer, and nothing here is legal advice. No clause bodies are published, and no compliance certification is claimed.

Our position

No take rate, no circumvention fee

Most marketplaces write their legal terms to protect a transaction fee. We do not charge one, so we do not need to — and that changes what these documents say.

You contract directly

ShotlistX is a venue, not a party to your booking. The agreement for the work itself is between the creator and the client, and we do not insert ourselves into it.

We charge no fee for leaving

There is no non-circumvention clause and no fee if a relationship you found here moves off-platform. A subscription business has no per-booking revenue to protect, so restricting you would be friction with nothing behind it.

You keep your copyright

The default across every market is that the creator retains copyright and grants a scoped licence. Buyout is available and priced — never a silent default buried in a brief.

Platform agreements

What everyone using ShotlistX agrees to, and what we disclose in return.

Terms of Service

Drafted

The master contract between ShotlistX and everyone who uses it. Establishes that the platform is a venue where creators and clients contract directly — not a party to the booking itself.

Who signs: All users, by clickwrap at signup
Appears at: Account creation

Clause headings

Account eligibility and registration
Licence to use the platform
User content and the licence you grant us
Platform is a venue, not a party to bookings
Prohibited conduct
Subscription fees, renewal and cancellation
Disclaimers and limitation of liability
Indemnification
Term and termination
Dispute resolution and governing law

Privacy Policy

Drafted

Discloses what we collect, why, how long we keep it, and how you exercise your rights over it. Written to satisfy CPRA and GDPR disclosure requirements rather than to obscure.

Who signs: Nobody — posted disclosure
Appears at: Footer, and linked at signup

Clause headings

Categories of personal information collected, and sources
Purposes of processing and lawful basis
Retention period, stated per category
Sale or sharing for cross-context behavioural advertising
Categories of third parties we disclose to
Your rights and how to exercise them
Do Not Sell or Share My Personal Information
Global Privacy Control signals are honoured
International transfers and safeguards
Children's data

Acceptable Use Policy

Drafted

The short list of things that get an account suspended. Referenced by the Terms so it can be updated without re-papering every user.

Who signs: Incorporated by reference into the Terms
Appears at: Footer and creator onboarding

Clause headings

Illegal content and activity
Harassment and abuse
Protection of minors
Intellectual property infringement
Scraping, automation and rate limits
Spam and unsolicited outreach
Security testing and vulnerability disclosure
Enforcement ladder and appeals

Community Guidelines

Drafted

Behavioural norms for a marketplace where strangers meet at a stadium, a stranger’s house, or a venue loading dock. Conduct on site, review integrity, and off-platform harassment.

Who signs: Nobody — posted norms
Appears at: In-product, and at first post

Clause headings

Conduct on a shoot
Review integrity and prohibited incentives
Representing your own work only
No off-platform harassment
Reporting and moderation
Consequences and reinstatement

Copyright & DMCA Policy

Planned

How to report infringing media and how a creator disputes a takedown. Names our designated agent and the repeat-infringer policy.

Who signs: Nobody — posted policy
Appears at: Footer, and on every media page

Clause headings

Designated agent for notices
Elements of a valid takedown notice
Counter-notification procedure
Repeat infringer policy
Misrepresentation liability

Creator agreements

Supply-side terms. The through-line is that creators are independent businesses who set their own rates, keep their own copyright, and are never represented by us.

Creator Terms

In counsel review

Supply-side terms. States plainly that creators are independent businesses — they set their own rates, choose their own jobs, keep their own copyright, and are not employed or represented by ShotlistX.

Who signs: Creator, at onboarding
Appears at: Creator signup, before a profile goes live

Clause headings

Independent contractor status — no employment or agency
You set your rates and your availability
No exclusivity, no minimum volume
You retain copyright in your work
Accuracy of profile, portfolio and credentials
Insurance and credential upkeep
Direct contracting with clients
Subscription, boosts and billing
Suspension and removal

Direct Contracting & No-Circumvention-Fee Policy

Drafted

Our commitment not to insert ourselves between a creator and a client. We charge no take rate on bookings and no fee if you take a relationship off-platform. Deliberately published as a policy rather than imposed as a restriction.

Who signs: Nobody — a commitment we make to users
Appears at: Pricing page and creator onboarding

Clause headings

No take rate on any booking
No circumvention fee, ever
You may contract directly with anyone you meet here
What we do and do not see about your bookings
Why our incentives are the subscription, not the transaction

Insurance & COI Requirements

Planned

What cover a creator needs before certain work unlocks, and how a certificate of insurance is verified and kept current.

Who signs: Creator provides; insurer issues
Appears at: Verification, and before insured-only jobs

Clause headings

General liability minimums
Additional insured endorsements for venues and brokerages
Errors and omissions
Drone and aviation liability
Workers compensation waiver
Certificate verification and expiry

Enterprise agreements

What a brokerage, a label, a brand or a university signs when they buy seats at scale — and what their procurement team will ask for before they do.

Master Services Agreement

Planned

The framework contract for organisations buying seats at scale — a brokerage, a label, a brand, an athletic department. Commercial specifics live in Order Forms underneath it, so the MSA is negotiated once.

Who signs: Customer entity and ShotlistX
Appears at: Enterprise sale, before signature

Clause headings

Definitions
Services and Order Forms
Fees, invoicing and payment terms
Term, renewal and true-up
Confidentiality
Intellectual property ownership
Data protection — see the DPA
Warranties and disclaimers
Limitation of liability and caps
Indemnification
Insurance
Termination and transition assistance
Governing law

Order Form

Planned

The commercial page under an MSA: which tier, how many seats, what term, what price. Kept separate so a renewal or seat change does not reopen the legal terms.

Who signs: Customer entity and ShotlistX
Appears at: Each purchase or renewal

Clause headings

Products and tier
Seat count and included volume
Overage rates
Subscription term and start date
Total price and billing frequency
Named administrators

Data Processing Addendum

Planned

Article 28 processor terms for customers with GDPR or state-privacy obligations. Attached to the MSA and covering our sub-processors.

Who signs: Customer entity and ShotlistX
Appears at: Attached to the MSA

Clause headings

Roles of the parties
Scope and documented instructions
Confidentiality of personnel
Technical and organisational security measures
Sub-processors, authorisation and change notice
International transfers and standard contractual clauses
Assistance with data subject requests
Personal data breach notification
Audit rights
Deletion or return on termination

Mutual Non-Disclosure Agreement

Planned

Protects confidential information exchanged during an enterprise evaluation — unreleased products in a retail brief, an unannounced signing, a property before it lists.

Who signs: Both parties, mutually
Appears at: Before an enterprise pilot or diligence review

Clause headings

Definition of confidential information
Permitted use and need-to-know
Exclusions
Term of confidentiality obligations
Return or destruction
No licence granted
Remedies

Service Level Agreement

Planned

The uptime commitment and support response targets an enterprise buyer will ask for before signing. Exhibit to the MSA.

Who signs: Exhibit to the MSA
Appears at: Enterprise negotiation

Clause headings

Uptime commitment and measurement
Scheduled maintenance exclusions
Service credits
Support tiers and response targets
Escalation path

In sequence

Where each document appears

Nobody signs all of these at once. Each one appears at the point in the journey where it actually becomes relevant.

01 Sign up Terms of Service, Privacy Policy
02 Create a creator profile Creator Terms, Acceptable Use
03 Get verified Insurance & COI requirements
04 Write a brief Rights grant — term, territory, media
05 Before the shoot Model, minor, property and venue releases
06 Enterprise purchase MSA, Order Form, DPA, SLA, NDA